Hilda Pedraza

Hilda Pedraza, TRMC, CMC

City Clerk

[email protected]


Imelda Perez, TRMC

Assistant City Clerk

[email protected]


Maritza Gutierrez

Administrative Assistant/Local Registrar

[email protected]

The City Clerk is an officer of the City, appointed by the Board of Commissioners. The position of City Clerk is a statutory position required by State law and the City Charter. In addition to the statutory duties of position, the City Clerks serves as director of City Clerk’s Department consisting of City Clerk’s Office, Vital Statistics, Records Management, and City Commission Services.

The City Clerk’s Office is a service-oriented and entrusted to serve as stewards of open and transparent city government. We are responsible for supporting the legislative process, encouraging, and facilitating civic involvement, promoting confidence through government transparency, and providing enthusiastic service to the public.

Core Services include:

  • Provide administrative support to the Mayor and City Commissioners.
  • Provide excellent customer service and enhance citizen engagement through governmental transparency
  • Promote opportunities for participation through boards and commissions
  • Manage a responsive and legally compliant system for Public Information Requests
  • Coordinate convenient and efficient municipal elections
  • Administer systematic recordkeeping that ensures legislative and historical document preservation
  • Ensure agenda procedures are in compliance with the Open Meetings Act and City Charter
  • Provide high value services through the efficient management of services
  • Build a positive, productive, and engaged workforce that supports the City’s mission and strategic goals

As in many other cities, the City Clerk’s Office serves as a resource for citizens and a link between citizens and the City of Pharr.

City Commission Meetings and Agendas

The City Clerk assists the City Manager in the preparation of Commission Agendas, which are prepared and posted 72 hours prior to Commission meetings.  Agendas for the regular meetings and work sessions are posted the preceding week at City Hall and on the City’s web site.
View Agendas

Public Information Act

The City of Pharr has established guidelines in accordance with the Public Information Act (formerly Open Records Act) to ensure that all records in the possession of and pertaining to the operation of the governmental body is available to the public through a systematic process.  The Records Management Officer has the authority for releasing records in accordance with the Public Information Act. All requests for information must be in writing and can be submitted through the Pharr, TX Public Records Request Center. If you prefer to mail, email, fax or hand deliver your open records request, please use the following information below.

By mail to:
Hilda Pedraza, City Clerk
City of Pharr
P.O. Box 1729
Pharr, Texas 78577

By email to: [email protected]

By fax to: (956) 702-5313

In person at:
Pharr City Hall, City Clerk’s Office (4th Floor)
118 S. Cage Blvd.
Pharr, Texas

Conflict of Interest Questionnaires

Under State Local Government Code Chapter 176, city vendors and local government officers are required to file Form CIQ or CIS, respectively, when a relevant conflict exists.


The City Clerk serves as the Elections Administrator for the City of Pharr and is solely responsible for the administration of all city elections. Elections for the City Commission are held on the second Saturday of May every two years.  The Mayor and Commissioner Positions 1, 5, and 6 terms will expire May, 2027 and Commissioners Positions 2, 3 and 4 terms will expire May, 2025.  The terms of office are four years.  More information contact visit City Elections – City of Pharr (pharr-tx.gov)

Liquor Permits

The application process for regular liquor permits/licenses begins with the Texas Alcoholic Beverage Commission located at 6521 N. 10th Street, Suite D, McAllen, Texas, telephone number 956 687-5141.  Once applications are completed and fees are paid, the application is forwarded to the City Clerks’ Office for processing.  Applications for on-premise consumption must apply for a Conditional Use Permit at our Planning Department located at 118 S. Cage Blvd., 4th floor, and telephone number 956 402-4100.

Special Event Permits

Special Event permits (carnival, circus, tent show, or any other exhibition in open-air or in tents) are handled at the City Clerk’s office.  Any person desiring to conduct a special event shall make an application for and obtain a permit to do so from the City of Pharr. Click here to download application: Application for Carnivals, Circuses, or Mass Gatherings and Application for School or Church Open-Air Events. Once the application is completed along with all required documentation, the application shall be subject to review by the following: Planning & Zoning Department; Public Works Department; Fire Department; Police Department; and Health Department. The personnel considering the application shall submit to the City Manager a report stating an individual recommendation including approval, denial, conditions, or other fees required for compliance or to reimburse the City for its costs. The City Manager shall be charged with the final decision in consideration of the application.

Vital Statistics Division

The City Clerk Vital Statistics Office receives, records, and issues birth and death certificates, amendments to birth and death certificates, and burial transit permits for city of Pharr deaths.

Vital Statistics Division hours:
Monday-Friday 8:00 a.m. to 4:30 p.m.

Please visit Vital Statistics – City of Pharr (pharr-tx.gov)  for more information.

Physical Address:

Pharr City Hall, 4th floor
118 S. Cage Blvd.
Pharr, TX 78577