The City Clerk is an officer of the City, appointed by the Board of Commissioners. The position of City Clerk is a statutory position required by State law and the City Charter. In addition to the statutory duties of position, the City Clerks serves as director of City Clerk’s Department consisting of City Clerk’s Office, Vital Statistics, Records Management, and City Commission Services.
The City Clerk’s Office is a service-oriented and entrusted to serve as stewards of open and transparent city government. We are responsible for supporting the legislative process, encouraging, and facilitating civic involvement, promoting confidence through government transparency, and providing enthusiastic service to the public.
Core Services include:
- Provide administrative support to the Mayor and City Commissioners.
- Provide excellent customer service and enhance citizen engagement through governmental transparency
- Promote opportunities for participation through boards and commissions
- Manage a responsive and legally compliant system for Public Information Requests
- Coordinate convenient and efficient municipal elections
- Administer systematic recordkeeping that ensures legislative and historical document preservation
- Ensure agenda procedures are in compliance with the Open Meetings Act and City Charter
- Provide high value services through the efficient management of services
- Build a positive, productive, and engaged workforce that supports the City’s mission and strategic goals
As in many other cities, the City Clerk’s Office serves as a resource for citizens and a link between citizens and the City of Pharr.
City Commission Meetings and Agendas
The City Clerk assists the City Manager in the preparation of Commission Agendas, which are prepared and posted 72 hours prior to Commission meetings. Agendas for the regular meetings and work sessions are posted the preceding week at City Hall and on the City’s web site.
Public Information Act
The City of Pharr has established guidelines in accordance with the Public Information Act (formerly Open Records Act) to ensure that all records in the possession of and pertaining to the operation of the governmental body is available to the public through a systematic process. The Records Management Officer has the authority for releasing records in accordance with the Public Information Act. All requests for information must be in writing and can be submitted through the Pharr, TX Public Records Request Center.
Conflict of Interest Questionnaires
Under State Local Government Code Chapter 176, city vendors and local government officers are required to file Form CIQ or CIS, respectively, when a relevant conflict exists.
The City Clerk serves as the Elections Administrator for the City of Pharr and is solely responsible for the administration of all city elections. Elections for the City Commission are held on the second Saturday of May every two years. The Mayor and Commissioner Positions 1, 5, and 6 terms will expire May, 2023 and Commissioners Positions 2, 3 and 4 terms will expire May, 2025. The terms of office are four years. More information contact visit City Elections – City of Pharr (pharr-tx.gov)
The application process for regular liquor permits/licenses begins with the Texas Alcoholic Beverage Commission located at 6521 N. 10th Street, Suite D, McAllen, Texas, telephone number 956 687-5141. Once applications are completed and fees are paid, the application is forwarded to the City Clerks’ Office for processing. Applications for on-premise consumption must apply for a Conditional Use Permit at our Planning Department located at 118 S. Cage Blvd., 4th floor, and telephone number 956 402-4100.
For more information contact Texas Alcoholic Beverage Commission at their website: www.tabc.state.tx.us
Special Event Permits
Special Event permits (carnival, circus, tent show, or any other exhibition in open-air or in tents) are handled at the City Clerk’s office. Any person desiring to conduct a special event shall make an application for and obtain a permit to do so from the City of Pharr. Click here to download application: Application for Carnivals, Circuses, or Mass Gatherings and Application for School or Church Open-Air Events. Once the application is completed along with all required documentation, the application shall be subject to review by the following: Planning & Zoning Department; Public Works Department; Fire Department; Police Department; and Health Department. The personnel considering the application shall submit to the City Manager a report stating an individual recommendation including approval, denial, conditions, or other fees required for compliance or to reimburse the City for its costs. The City Manager shall be charged with the final decision in consideration of the application.
Vital Statistics Division
The City Clerk Vital Statistics Office receives, records, and issues birth and death certificates, amendments to birth and death certificates, and burial transit permits for city of Pharr deaths.
Vital Statistics Division hours:
Monday-Friday 8:00 a.m. to 4:30 p.m.
To order a birth certificate, you must:
- Verify your identity and prove you’re a qualified applicant by providing your:
- State-issued driver’s license or ID card,
- AND stating your relationship to the individual listed on the record.
- Provide the following required information:
- First and last name of the individual listed on the record
- Date of birth on record
- Parents names of the individual listed on the record
If you are attempting to obtain the birth certificate of a sibling, the applicant must provide their certified birth certificate.
NOTE: Senate Bill 200, Article 5 amended Section 19131 of the Texas Health and Safety Code (HSC) to state that the state registrar or a local registrar may not issue a certified copy of a record to a person who has applied for the record by mail unless the person has provided notarized proof of identity. In accordance with HSC §19131, the City’s application has been amended to provide the sworn statement form and to require that applicants provide a notarized proof of identity.
The cost for birth and death certificates obtained through the City of Pharr Vital Statistics Office is as follows.
Birth Certificates (Pharr births only)
$22 for each certificate
$2 plastic pouch protector
Death Certificates (Pharr deaths only)
$20 for first certificate
$3 for each additional certificate (of same record)
$2 plastic pouch protector
Please visit Vital Statistics – City of Pharr (pharr-tx.gov) for more information.
Pharr City Hall, 4th floor
118 S. Cage Blvd.
Pharr, TX 78577